Eligibility Requirements
Any non-profit organization may apply to participate in the CFC of South Hampton Roads. There is no fee to apply. However, non-profit organizations must meet criteria established by the Office of Personnel Management (OPM). For more information about eligibility requirements, click here. To view the federal regulations outlining eligibility requirements, click here.
Thousands of local, national, and international non-profit organizations participate in the CFC each year. Federal employees choose the non-profit organizations that they want to contribute to. There is no guarantee that non-profit organizations that participate in the CFC will receive any donations.
2013 Local Charity Applications
The application period for the 2013 South Hampton Roads Combined Federal Campaign will OPEN from Wednesday, 2 January 2013 until close of business Friday, 1 March 2013 (must be in the CFCSHR office by 5:00 PM EST via Mail or Hand-Delivered). Application training will be offered on Tuesday, 8 January 2013 at 2:00 PM at United Way SHR, 2515 Walmer Ave, Norfolk, VA 23513. Please RSVP to Kenyetta Fauntleroy at kfauntleroy@unitedwayshr.org. The application training scheduled for Tuesday, 11 December 2012 at 2:00 PM has been CANCELLED due to very low RSVP.
CFC and the Office of Personnel Management will review ALL charities for 2013 for compliance with IRS status 501(c)3. Use this link to check if your organization is still in the current IRS Tax registry IRS Tax File Charity Search. Please review the information below under references.
Reasons charities are denied by OPM: IRS does not have a current status/tax letter, you are part of group and do not have a letter (within one year) from your national headquarters certifying your organization as a member (including supporting documentation), you do not have the correct 990 or it is incorrectly completed. If you are a 4-H please contact CFCSHR office at 757-853-8500 to ensure you have the correct documentation from USDA.
OPM did not issue a 2012 Family Support and Youth Activities (commonly referred to as Morale, Welfare and Recreation organizations or “MWR’s”) application. These groups must follow the requirements outlined in the CFC regulations at 5 CFR 950.204(d) and CFC Memo 2011-01. Additionally, the letter from the commander of the military installation must certify that the organization is a “Non-Appropriated Fund Instrumentality that supports the installation MWR/FSYA program.” Each organization must also provide an Employer Identification Number (EIN) so that PCFOs can meet IRS Form 990 reporting requirements.
CFC Disbursement Process
The vast majority of federal employee donations to non-profit organizations through the CFC of South Hampton Roads are made through payroll deduction. The CFC of South Hampton Roads begins receiving payroll deductions in January of each year for pledges made during the preceding campaign.
For example, in January 2013, the CFC of South Hampton Roads will begin receiving payroll deductions from pledges made
during the 2012 campaign, which ended December 31, 2012.
The CFC of South Hampton Roads notifies all non-profit organizations that received pledges of the estimated amount that they can expect to receive, by a deadline established by the Office of Personnel Management (OPM). For the 2012 CFC campaign, the deadline to notify participating charities and federations of the estimated amounts is March 15, 2013.
Additional Charity Application Information
2013 CFC Charity Application Training PowerPoint
2013 Local Independent Application
2013 Local Federation Application
2013 CFC Local Federation Member Information
2013 Family Support and Youth Activities (FSYA) Application
When submitting the application, please use cover sheets for each Attachment. You may download a copy of the cover sheets below.
CFC Application Cover Sheets for Independent Charities
Sample Attachment A for Local Independent CFC ApplicationsAttachment E_25 word statement
CFC_OPM Reference on Statewide Presence
Calculating Your Organization's Overhead (AFR)
Please use the formula within this download (MS Excel) to calculate the correct AFR rate for your organization's overhead when completing the application. No other method may be used to calculate this percentage.
CFC MEMORANDUM 2012-05 - PRO FORMA IRS FORM 990 REQUIREMENTS